Board Meeting Minutes – November 25, 2014

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BOARD & AEC Meeting
November 25, 2014

Agenda (TENTATIVE)

  1. Status of ARES
    1. ARRL
    2. District & Local
    3. Repeaters
    4. Hospitals & Shelters
  2. Financial Report
  3. Update of Open Action Items
  4. Old Business
  5. New Business
    1. Future drills for county (Ray)
    2. Echolink Plans
  6. Upcoming Events
  7. Closing Comments

Action Items

PAST & NOT COMPLETED

  • Change Keystone WL2K station to APRS (RAY)
  • Talk to Barry Isbelle N2DB – about badge printer (MIKE)

NEW

  • Update by-laws for election of Board Members (JOE)
  • Create Emergency Activation Net Script (JOE)
  • Plan a workday on EOC radios and antennas (ADRIAN)
  • Send out Monthly Report reminder to all ARES members (SCOTT)

Attendees

EC/AEC

  • Adrian Gray
  • Mark Fields
  • Joe Bassett
  • Ray Cook
  • Mike Hendershot
  • Scott Roberts

BOARD MEMBERS

  • Dave Smith
  • Perry Ward

Meeting Details

  • Date and Time:  Tuesday, 25 November, 2014
  • Location: Pinewood Christian Academy
  • Call to Order: 19:05
  • Meeting Adjourned: 21:16

 

Discussion

BOARD MEMBER MEETING

  • IRS Form filed by Joe Bassett.
  • Need to build up cash revenue for ARES – Adrian wants to have $1000.00 in checking account.
  • Treasurers Report — $20.00 deposit from last month
  • Community Operations
    • Clay County Fair
    • Orange Park Mall
    • Public Speaking Engagements
  • Create a sub-committee to look at the Clay County calendars to find events that we can attend to promote Clay County ARES (Motion made / Second / Approved)

 

  • Review ARES Badge Process
    • ARES Application = MEMBER
    • ICS 100 & 700 = DEPLOYABLE MEMBER
    • ICS 100 & 700 / Clay Background check / FBI Security Awareness = CLAY DEPLOYABLE MEMBER
  • Perry would like to add Board Members to AEC Meeting notification list
  • Review Ready Alert
  • Changes to bylaws
    • Minimum of 2 board meetings per year (Made by Joe Bassett / Second by Perry Ward / Motion Carried)
    • Make Board Member position 2 years terms renewing on alternating years – to start January 1, 2016 (Motion made by Joe Bassett / Second by Ray Cook / Discussion from Mark about alternating terms being too complicated / Motion Carried)

 

AEC MEETING

  • ARES Organization – no changes
  • Activation for the storm
    • Motion made to create a script for an emergency net (Motion made by Scott Roberts / Second by Joe Bassett / Discussion by Mark Fields / Motion Carried)
    • Joe Bassett will use the script that Andy submitted as well as our normal Net script to create an emergency net script
  • .925 Repeater working well
  • .670 Repeater has some problem- possible antenna
  • Custodianship of the 925 repeater
    • Vern is current custodian
    • In the future, if anything should change, Adrian would become custodian
  • Plan a workday on EOC radios and antennas
  • Mark Fields said there has been no contact from St. Vincent Hospital.
  • Mark Fields is waiting for John Ward and CC School Board to schedule site visits to check antennas.
  • Mark Fields inquired as to availability of equipment to be used for an activation – Joe gave a list of what was available.
  • No AEC Meeting in December
  • Mark Fields recommended that we send out reminder every month by email to remind members to complete their monthly ARES Report
  • Beginning Jan 2015 Attendance taken at all meetings and on all nets
  • Kudos to Clay County ARES from Pinewood Christian Academy RE: ARES information form the weather activation.
  • K4SIX repeater back online

 

Next Meeting

  • Date and Time: NO DECEMBER AEC MEETING, JANUARY 22, 2015
  • Location: Mike Hendershot’s House
  • Agenda: TBD
  • Notes:

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